Excel SUMIF and SUMIFS Functions

last modified April 4, 2025

The SUMIF and SUMIFS functions are powerful Excel tools for conditional summing. SUMIF adds cells that meet a single criterion, while SUMIFS can handle multiple conditions. This tutorial provides a comprehensive guide with detailed examples to master these essential functions.

SUMIF/SUMIFS Function Basics

SUMIF sums values based on one condition, while SUMIFS can evaluate multiple criteria. These functions are essential for data analysis when you need to sum specific subsets of data.

Function
Description
Syntax


SUMIF
Sums cells that meet one condition
=SUMIF(range, criteria, [sum_range])


SUMIFS
Sums cells that meet multiple conditions
=SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2], ...)

This table compares the two functions. Note that SUMIFS has a different argument order, with the sum range coming first. Both functions support various criteria types including numbers, text, and wildcards.

Basic SUMIF Example

This example demonstrates summing sales amounts for a specific salesperson using SUMIF.

A (Salesperson)
B (Amount)
C


John
100



Mary
150



John
200





=SUMIF(A1:A3, "John", B1:B3)

The table shows sales data with names in column A and amounts in column B. The formula sums only amounts where the salesperson is “John”.

Basic SUMIF formula

=SUMIF(A1:A3, “John”, B1:B3)

This formula checks A1:A3 for “John” and sums corresponding B1:B3 values. The result is 300 (100+200). The sum_range is optional - if omitted, it sums the criteria range itself.

SUMIF with Number Criteria

SUMIF can use numeric conditions with comparison operators. This example sums values greater than a threshold.

A (Values)
B


50



75



100




=SUMIF(A1:A3, ">80")

The table demonstrates summing values greater than 80. Only the 100 meets this condition, so that’s the expected result.

SUMIF with number comparison

=SUMIF(A1:A3, “>80”)

This formula sums values in A1:A3 that are greater than 80. The result is 100. Note we omitted sum_range, so it sums the criteria range. Comparison operators include >, <, >=, <=, and <>.

SUMIF with Wildcards

SUMIF supports wildcards for partial text matching. This example sums products starting with “Pro”.

A (Product)
B (Sales)
C


Product A
200



Service B
150



Product C
300





=SUMIF(A1:A3, "Pro*", B1:B3)

The table shows how wildcards can match partial text. The asterisk (*) represents any number of characters, while question mark (?) matches a single character.

SUMIF with wildcard

=SUMIF(A1:A3, “Pro*”, B1:B3)

This formula sums sales for products starting with “Pro”. It matches “Product A” and “Product C”, summing 200+300=500. Wildcards make text criteria more flexible.

Basic SUMIFS Example

SUMIFS extends SUMIF by supporting multiple conditions. This example sums sales for a specific region and product.

A (Region)
B (Product)
C (Sales)
D


East
Widget
100



West
Gadget
150



East
Gadget
200






=SUMIFS(C1:C3, A1:A3, "East", B1:B3, "Gadget")

The table demonstrates multiple conditions in SUMIFS. The formula sums only East region Gadget sales, which is just the 200 value.

Basic SUMIFS formula

=SUMIFS(C1:C3, A1:A3, “East”, B1:B3, “Gadget”)

This formula sums C1:C3 where A1:A3 is “East” AND B1:B3 is “Gadget”. The result is 200. Note sum_range comes first in SUMIFS, unlike SUMIF.

SUMIFS with Date Criteria

SUMIFS works well with date ranges. This example sums sales between two dates.

A (Date)
B (Sales)
C


1/1/2025
500



1/15/2025
600



2/1/2025
700





=SUMIFS(B1:B3, A1:A3, ">=1/1/2025", A1:A3, "<=1/31/2025")

The table shows how to use date ranges with SUMIFS. The formula sums January sales only, excluding the February transaction.

SUMIFS with date range

=SUMIFS(B1:B3, A1:A3, “>=1/1/2025”, A1:A3, “<=1/31/2025”)

This formula sums B1:B3 where dates in A1:A3 are in January 2025. The result is 1100 (500+600). Dates can use comparison operators or the DATE function for more precision.

SUMIFS with OR Logic

While SUMIFS uses AND logic by default, you can simulate OR logic by adding multiple SUMIFS functions. This example sums sales for either product.

A (Product)
B (Sales)
C


Widget
100



Gadget
150



Widget
200





=SUMIFS(B1:B3, A1:A3, "Widget") + SUMIFS(B1:B3, A1:A3, "Gadget")

The table demonstrates OR logic by combining two SUMIFS formulas. This sums all Widget and Gadget sales, effectively including all records.

SUMIFS with OR logic

=SUMIFS(B1:B3, A1:A3, “Widget”) + SUMIFS(B1:B3, A1:A3, “Gadget”)

This formula sums Widget sales (100+200=300) plus Gadget sales (150), totaling 450. For true OR conditions across different columns, consider SUMPRODUCT or array formulas instead.

The SUMIF and SUMIFS functions are indispensable for conditional summing in Excel. SUMIF handles single conditions efficiently, while SUMIFS provides powerful multi-criteria analysis. Mastering these functions will significantly enhance your data analysis capabilities in Excel.

Author

My name is Jan Bodnar, and I am a passionate programmer with extensive programming experience. I have been writing programming articles since 2007. To date, I have authored over 1,400 articles and 8 e-books. I possess more than ten years of experience in teaching programming.

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